TENANCY APPROVAL PIPELINE · STATION 2 OF 9 · OWNER ONBOARDING
Can we pay this owner?
Before a HAP contract is signed, four questions have answers on paper: is the unit what the owner says it is, is the taxpayer ID usable, is the W-9 actually complete, and is the owner excluded from doing business with the government. This station walks all four — against real data where real data exists, and with an honest hand-off where it doesn't.
1 · Find the unit in the national locator universe
Live search over … affordable-housing addresses in the RR Pro locator spine. A hit tells you the unit's known programs — the fastest way to catch subsidy layering before it reaches the HAP desk.
Searches address and property name. No hit is also an answer: most market-rate units are not in the assisted universe — that is what you want to see.
2 · Taxpayer ID — format check
Deterministic format validation only. It catches transposed and short IDs at the desk — it is not an IRS TIN match, and we say so.
3 · SAM.gov exclusion check
24 CFR 982.306(a): a PHA must not approve a tenancy if the owner is debarred, suspended, or subject to a limited denial of participation. The authoritative list is SAM.gov — check it there, by name and by TIN.
This is an honest manual step: SAM.gov requires its own session and we will not pretend to have checked it for you. Print the result page into the owner file.
4 · W-9 checklist (Rev. March 2024)
The four things that make a W-9 usable for 1099 reporting. HUD's HCV owner packet includes the current W-9.
5 · Owner-eligibility screen — 24 CFR 982.306
The regulation's own disapproval grounds, as a desk checklist. Any "yes" goes to your supervisor, not to a HAP signature.
What governs this station
Pulled live from the RR Pro regulatory registry.
Loading the registry…
What this demo is. The address search runs live against the RR Pro locator universe (assisted and income-restricted properties compiled from HUD program registries); a property that does not appear is simply not in the assisted universe — that is the common and expected case for market-rate rentals, not an error. The taxpayer-ID check validates format only (EIN and SSN structure), never identity — an IRS TIN match happens through your payment system's B-notice process. The SAM.gov exclusion check is deliberately a link-out: SAM is the authoritative federal source and this product will not simulate it. Deed-to-signer ownership matching against county assessor records is part of the RR Pro product and runs on non-public infrastructure; it is not exposed in this public demo because owner contact records are not public-web material.